Death Certificate Apostille
For foreign probate, estate transfers, insurance claims and repatriation. $220 per certificate, 5 business days. Handled carefully, and quickly, for families in Tampa, Hillsborough County and the wider Tampa Bay area.
Overview
When someone dies holding property, accounts, a pension or family abroad, the foreign institution handling the estate will ask for a death certificate it can verify. That means a certified Florida death certificate with an apostille attached — and usually on a timeline set by a court or an insurer rather than by the family.
We handle these with the priority they deserve. Certified copies come from the Florida Bureau of Vital Statistics or the county health department where the death was registered. We review the copy, confirm whether the destination needs the version with or without cause of death, file it in person in Tallahassee, and return it within 5 business days. For Tampa Bay families, we hold appointments open so nobody is left waiting during a difficult week.
Why It's Needed
Foreign probate courts require an apostilled death certificate before an estate held in that country can be opened or distributed.
Transferring or selling real estate held overseas by the deceased runs through the apostilled certificate and, often, a related power of attorney.
Returning remains to another country requires an apostilled death certificate alongside the consular and transit paperwork.
Life insurers and annuity providers outside the U.S. will not release funds without a death certificate they can authenticate.
Foreign pension systems and social insurance agencies require proof of death in apostilled form before adjusting or paying survivor benefits.
Many countries require a citizen's death to be recorded in their own civil registry, which means submitting the apostilled U.S. certificate.
Requirements
The Department of State accepts a certified copy issued by the Florida Bureau of Vital Statistics or the county health department where the death was registered, bearing the registrar's seal and signature. Funeral home copies, hospital paperwork and photocopies do not qualify. Florida issues two versions — one showing cause of death and one without — and access to the cause-of-death version is restricted for the first fifty years to the spouse, parent, child, sibling, or a legal representative of the estate.
Which version you need depends on the destination. Foreign probate courts and insurers often require cause of death; civil registry updates and pension offices usually do not. We'll ask before anything is filed, because ordering the wrong one costs a week. Bring the certified copy to our Westshore office — a short drive from most of Hillsborough County — at a time we hold for you.
Our Method
We work by appointment, which means no queue and no wasted trip. Ring us and we'll confirm a time within the hour.
We check that what you have is actually apostillable — certified copy, correct seal, complete notarization — and that it matches what the receiving country asks for.
A person carries your document to the state counter in Tallahassee. That single decision is what removes the multi-week postal queue from the timeline.
Your originals come back apostilled inside 5 business days, available for collection at the office, with a call the moment they arrive.
FAQ
Drop-off to return runs 5 business days anywhere in our service area — the same in-person filing schedule for every city we cover. Facing a tighter deadline? Call and we'll give you a straight answer about what rush handling can realistically deliver.
The version without cause of death is a public record and anyone may order it. The cause-of-death version is restricted for fifty years to the decedent's spouse, parent, child or sibling, or to a legal representative of the estate or of one of those family members.
Foreign probate courts and insurance companies commonly require the cause-of-death version. Civil registry updates, pension offices and property transfers usually accept the version without it. Tell us the destination and what's being filed, and we'll confirm before you order.
Yes — this is a routine situation for us. We can coordinate the certified copy, handle the apostille, and arrange international shipping of the completed document. Everything can be arranged by phone and email from wherever you are.
Usually. The apostille form is multilingual, but the death certificate underneath is in English, and most foreign probate courts require a certified translation into the local language. We coordinate that alongside the apostille.
Yes, provided you have a currently issued certified copy. Age of the death isn't the issue; what matters is that the copy in hand carries a current registrar's seal and signature that the Department of State can verify.
Service Area
Hillsborough County — our home county, served from the Tampa Westshore office by appointment.
Greater Tampa Bay — clients travel to us from Pinellas, Pasco, Polk, Manatee, Sarasota and Hernando counties; book ahead and we'll hold a time.
Resources
Related
We move quickly on estate matters — call and we'll confirm a the Tampa Bay area appointment within one business hour.
No courier surcharge, no rush upsell, no handling fee appearing at the end. The figure below covers the work and the state's filing fee together.
Every price covers the $10-per-document Florida Department of State filing fee, in-person submission at the state counter, and complete document handling. If your paperwork needs notarization first, we offer that as a separate add-on service.
Grab the Apostille and Notarial Certificate Request Form from the Florida Department of State here. There's no need to fill it out ahead of time — we'll complete it with you at your appointment.
Florida apostille services for Hillsborough County residents and businesses. Appointment-only office on West Kennedy Boulevard in Tampa's Westshore district, serving the wider Tampa Bay area.
© 2026 Hillsborough County Apostille and Notary Services. All rights reserved. · Florida-Commissioned Notary · Established 2011
Hillsborough County Apostille and Notary Services is a private document handling business and is not affiliated with the Florida Department of State, the U.S. Department of State, or any government agency. We do not provide legal advice. Apostille fees include the $10 Florida Department of State filing fee per document.